Administrative Support

NEHA LogoCompany: National Environmental Health Association (NEHA)

Location: Within commutable distance of Denver, CO

Date Posted: July 31, 2020

Application Deadline: Open until filled

Employment Type: Full time

Salary: DOE


Administrative Support

About the Position

The National Environmental Health Association (NEHA) is currently seeking an Administrative Support professional to join our team. Must live within a commutable distance of Denver, CO.

NEHA's mission is to advance the environmental health professional for the purpose of providing a healthful environment for all. Be part of an organization that supports thousands of members committed to ensuring that the air we breathe, food we eat, water we drink and play in, and the homes and buildings we live and work in are all safe to enjoy. Since 1937 NEHA has been at the crossroads wherever human health and the environment intersect. As a 501(c)(3) nonprofit organization, through grant and membership support, NEHA works with federal partners such as the U.S. Environmental Protection Agency, Centers for Disease Control and Prevention, and Food and Drug Administration on critical and diverse issues such as climate change, food safety, water quality, preparedness, and more.

About the Role

This position is a 40-hours/week Denver-based position and reports to the Director of NEHA's Entrepreneurial Zone (EZ). The Administrative Support person is responsible for ensuring the department complies with all internal and external deadlines, pays bills, handles registration for upcoming events, ships supplies, and works with the EZ team to ensure all projects are on track for timely completion. Intermittent work on nights and weekends may be required.

What You Will Do

Priorities

  • Coordinates department workflow
  • Handles administrative detail on all projects
  • Manages tasks calendar to ensure all deadlines are met
  • Keeps projects on schedule
  • Documents procedures to ensure consistency of department
  • Handles registration for upcoming events

Communication

  • Manages mail merge to ensure communication functions are completed
  • Composes correspondence related to projects
  • Researches and drafts abstract reports
  • Researches data for speaking engagements and infographics
  • Manages communications when team members are traveling
  • Develops presentations
  • Submits abstracts and speaking requests

Appointments/Meetings

  • Prepares agendas
  • Acts as recording secretary; prepares meeting notes and action items
  • Works with leadership to schedule meetings and follow-up meetings

Travel

  • Arranges travel for staff, subject matter experts, and instructors as needed
  • Prepares expense report tools

Event Registration

  • Sets up events in relevant software system
  • Is point of contact for all registrations
  • Apprise team of all metrics attached to events
  • Ensure event billing matches contract terms

Routines

  • Updates EZ policies and procedures
  • Sets up “tickler” system
  • Routinely reorders department supplies
  • Keeps current travel calendar and contact information for department
  • Works with sales team as needed to support administrative needs
  • Works with data team to help with e-learning needs
  • Works as needed with development team
  • Works as needed with deployment team
  • Handles shipping needs as needed

Physical Requirements

  • Repeated lifting of 35 to 50 lbs. can be expected as part of the shipping process
  • Ability to sit and stand for extended periods of time
  • Manual dexterity required for operating office equipment
  • Ability to read required reports and computer screen
  • Hearing required to interact with management and associates

Qualifications

Our Ideal Candidate 

Education and experience

  • Customer service experience required
  • Proficiency with Microsoft Excel and Word required
  • Excellent writing and correspondence skills required
  • 1–2 years’ work experience in a professional work environment
  • College degree preferred, but competency-based experience accepted
  • Experience with nonprofits or government a plus
  • Some work-related travel should be expected
  • Account receivable experience is expected
  • Proficiency in Spanish a plus
  • Proficiency in other Microsoft Office functions a plus

How to Apply

What We Offer 

The salary for this position is DOE.

We offer a generous benefits package including paid time off and health, dental, and vision plans with employee premiums paid 100% by the association. Our benefits also include a 5% of base salary employer contribution to 403b retirement plan, paid short- and long-term disability plans, and paid term life insurance. We offer workplace flexibility including telework and a wellness program led by an employee committee that strives to inspire, create, and maintain a workplace environment that supports physical, mental, and social well-being. 

When Considering Applicants
When considering applicants, we look for integrity, a vision for what is possible, and a proven performance record, along with the education, experience, and skills that match the position requirements. 

Equal Opportunity Employer (EOE)
NEHA is an equal opportunity employer that is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe diversity strengthens our organization, enriches its corporate culture, and favorably influences our member services. We believe in DEI (diversity, equity, and inclusion).

To Apply
Submit your resume and cover letter.

Apply Now