Administrative & Communications Support

Company: National Environmental Health Association (NEHA)

Location: Within commutable distance of the Washington, DC, area

Date Posted: September 26, 2020

Application Deadline: Open until filled

Employment Type: Full time

Salary: $45,000 -$60,000 DOE


Administrative & Communications Support

About the Position

The National Environmental Health Association (NEHA) is currently seeking an Administrative & Communications Support professional to join our team.  Must live within a commutable distance of the Washington D.C. metro area. Position is primarily telecommuting; however weekly D.C. staff meetings and partner meetings may require frequent face-to-face attendance. 

NEHA’s mission is to advance the environmental health professional for the purpose of providing a healthful environment for all.  Be part of an organization that supports thousands of members committed to ensuring that the air we breathe, food we eat, water we drink and play in, and the homes and buildings we live and work in are all safe to enjoy. 

Since 1937 NEHA has been at the crossroads wherever human health and the environment intersect.  As a 503 (c)(3) nonprofit organization, through grant and membership support, NEHA works with federal partners such as the U.S. EPA, CDC and FDA on critical and diverse issues such as climate change, food safety, water quality, preparedness and more. 

About the Role

This position is 40-hour per week D.C. metro area-based position, reporting to the Director, PPD (Programs). The Administrative & Communications Support person is responsible for ensuring the department complies with all internal and external deadlines through effective handling and management of calendars, tasks, and communications support. This includes tracking funder reporting cycles for PPD programs and projects, program expense tracking, regular internal progress report development.

Intermittent work on nights and weekends may be required.

 
What You’ll Do 
 
Priorities
  • Supports PPD Director to coordinate department workflow 
  • Handles administrative detail on projects as needed 
  • Supports PPD Director with task & calendar management to ensure all tasks are completed on time 
  • Supports strategic planning activities for the department 
  • Tracks projects and supports clear and open communication 
  • Helps document workflow and procedures to ensure consistency in department 
 
Communication 
  • Manages department service email accounts to ensure communication functions are completed 
  • Supports PPD Director with critical email communications 
  • Composes correspondence related to projects 
  • Researches and drafts abstract reports 
  • Researches data for speaking engagements and infographics 
  • Develops presentations 
  • Submits abstracts and speaking requests 
 
Appointments/Meetings
  • Manages PPD Director’s calendar 
  • Prepares meeting agendas 
  • Acts as recording secretary; prepares meeting minutes, tracks action items, manages MS Planner and other project management software tasks. 
  • Works with leadership to schedule meetings and follow-up meetings  
 
Travel
  • Arranges travel for department leadership, staff, subject matter experts and program participants  
  • Prepares expense reports 

 

Routines 

  • Keeps current travel calendar and contact information for department 
  • Works to compile department data on trainings, websites, trainings etc. 
  • Supports development of quarterly department reports/presentations for all projects
     
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 
 

Qualifications

Physical requirements: 
  • Ability to occasionally lift 25 lbs. or less 
  • Ability to sit and stand for extended periods of time 
  • Manual dexterity required for operating office equipment 
  • Ability to read required reports and computer screen 
  • Hearing required to interact with management and associates 
 

Our Ideal Candidate

Education and experience 
  • Customer service experience required 
  • Proficiency with Microsoft Office 365 including Word, Excel, PowerPoint, and MS Teams Required 
  • Excellent writing and correspondence skills required 
  • 3+ years’ work experience in a professional work environment 
  • College degree preferred (public health and business degrees a plus), but competency-based experience accepted 
  • Experience with non-profits or government a plus 
  • Some work-related travel should be expected  
  • Account receivable experience is expected 
  • Proficiency in Spanish a plus 
  • Proficiency in WordPress, Microsoft Flow Automations, MS Planner, etc. a plus

How to Apply

What We Offer 

The salary range for this position is $45-60k DOE.

We offer a generous benefits package including paid time off and health, dental, and vision plans with employee premiums paid 100% by the association. Our benefits also include a 5% of base salary employer contribution to 403b retirement plan, paid short- and long-term disability plans, and paid term life insurance. We offer workplace flexibility including telework and a wellness program led by an employee committee that strives to inspire, create, and maintain a workplace environment that supports physical, mental, and social well-being. 

When Considering Applicants
When considering applicants, we look for integrity, a vision for what is possible, and a proven performance record, along with the education, experience, and skills that match the position requirements. 

Equal Opportunity Employer (EOE)
NEHA is an equal opportunity employer that is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe diversity strengthens our organization, enriches its corporate culture, and favorably influences our member services. We believe in DEI (diversity, equity, and inclusion).

To Apply
Submit your resume and cover letter.

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