Contracts Administrator

Company: National Environmental Health Association (NEHA)

Location: Denver, CO 

Date Posted: April 22, 2021

Application Deadline: Open Until Filled

Employment Type: Full Time

Salary: $65,000 to $70,000 DOE


Contracts Administrator

About the Position

About NEHA

The mission of the National Environmental Health Association (NEHA) is to advance the environmental health professional for the purpose of providing a healthful environment for all. Be part of an organization that supports thousands of members committed to ensuring that the air we breathe, the food we eat, the water we drink and play in, and the homes and buildings we live and work in are all safe to enjoy. Since 1937 NEHA has been at the crossroads wherever human health and the environment intersect.

As a 501(c)(3) nonprofit organization, through grant and membership support, NEHA works with partners such as the EPA, CDC and FDA on critical and diverse issues such as climate change, food safety, water quality, preparedness and more. With over 6,500 members and a growing staff of 45 employees we work to fulfill our mission by setting standards of excellence for the profession through our credentialing program; by providing opportunities for education and training at our annual conference as well as through online and in-person courses; and by providing advocacy through our Government Affairs Department. Our headquarters is in the Denver area.

We offer a generous benefits package including paid time off and health, dental, and vision plans with employee premiums paid 100% by the association. Our benefits also include a five percent of base salary employer contribution to 403b retirement plan; paid short and long-term disability plans and paid term life insurance. We offer workplace flexibility including telework and a wellness program led by an employee committee that strives to inspire, create and maintain a workplace environment that supports physical, mental, and social wellbeing.

POSITION OVERVIEW

The Contracts Administrator manages the day-to-day contract development and negotiation of contracts on behalf of the organization. Daily tasks involve reviewing contracts prepared by project coordinators and tracking their submission to consultants and subrecipients. The Contract Administrator will manage a system to handle the pipeline of contracts in the various levels of preparation all the way to the final signature. The Contract Administrator must make decisions quickly under pressure, assume independent responsibility, possess high energy and creativity, and use sound judgment.

DUTIES AND RESPONSIBILITIES

  • Develop an administrative process for contracts from planning to execution.
  • Develop contract proposals to support organizational goals
  • Review contract estimates and determine whether they seem reasonable and accurate.
  • Ensure that all records are accurate and up to date.
  • Write contract letters and other communications and notices.
  • Work closely with program departments to facilitate timely drafting and completion of consulting contracts and subaward agreements.
  • Negotiate and approve contract terms while ensuring that projects remain within the established budget.
  • Analyze contracts to ensure they comply with state, local and federal laws and regulations.
  • Submits grant applications through eraCommons ASSIST and Grants.gov.
  • Maintains compliance with federal grant management requirements (OMB Uniform Guidance).
  • Provides excellent customer service to members, consultants, subrecipients and fellow employees.

Qualifications

EDUCATION

A bachelor or associate degree in business management and/or equivalent experience is required.

EXPERIENCE AND SKILLS

  • 3+ years prior experience as a contract administrator in a non-profit setting.
  • Exemplifies knowledge of contract law, accounting principles and finance.
  • Experience with administration of federal awards is helpful and preferred.
  • Has strong negotiation and mediation skills.
  • Ability to communicate to all levels of organization staff.
  • Basic knowledge of grant, contract, and project management principles.
  • Accuracy and attention to detail.
  • Ability to manage multiple projects and meet tight deadlines.
  • Organizational and time management skills.
  • Excellent interpersonal and communication skills.
  • Proficient in Microsoft Office and Adobe Acrobat.

PHYSICAL REQUIREMENTS

  • Ability to occasionally lift 25 lbs. or less.
  • Manual dexterity required for operating office equipment.

When Considering Applicants

When considering applicants, we look for integrity, a vision for what is possible and a proven performance record, along with the education, experience and skills that match the position requirements.

Equal Opportunity Employer (EOE)

The National Environmental Health Association provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the association complies with applicable state and local laws governing nondiscrimination in employment in every location in which the association has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

How to Apply

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