Election Process

Our association understands that elections are a critical part of the democratic process and are one way in which members have a voice in the running of their organization. Members have an opportunity to vote for candidates of a contested Board of Directors’ office. Boards of Directors’ Officers serve a one-year term and Regional Vice Presidents serve a three-year term. In addition, voting members have the opportunity to decide on language changes to the Articles of Incorporation and Bylaws.

Elected Positions

Second Vice President

The second vice-president is an officer on the Board of Directors and a member of the Affiliate Council of NEHA. This national officer moves in succession from second vice-president to first vice-president to president-elect to president to immediate past-president.

Requirements:

  • Professional or life member with at least 3 years of cumulative membership.
  • Upload with the online submission form a completed member signature form with five signatures of voting NEHA members, in which three of the five members represent different affiliates.
  • Upload with the online submission form a high resolution (300 dpi) headshot with a solid background.
  • Please email completed nomination applications to nehaelections@neha.org by December 1 in the year prior that they are being considered for nomination.

Member Signature Form: Second Vice President | PDF
Nomination for Second Vice President | PDF

Regional Vice-President

Regional vice-presidents are members of the Board of Director and Affiliate Council of NEHA. They represent the members in their region

Requirements:

  • Professional or life member with at least 3 years of cumulative membership.
  • Upload with the online submission form a completed member signature form with five signatures of voting members from the candidates' region.
  • Upload with the online submission form a high resolution (300 dpi) headshot with a solid background.
  • Please email completed nomination applications to nehaelections@neha.org by December 1 in the year prior that they are being considered for nomination.

Regional Vice President Description | PDF
Member Signature Form: Regional Vice President | PDF
Nomination for Regional Vice President | PDF

Voting Eligibility

Professional and lifetime members are the two membership classes with voting privileges. In order to vote, an individual must be a member by February 15.

Election Protocols

Ballots are counted as follows:

  • Electronic ballots are tallied as the votes are cast. Electronic voting is 128-bit SSL encrypted and verified by SAS70 Certification. Voting members have the option of receiving verification of their vote. Electronic ballots are activated on March 1 (or the next business day if March 1 falls on a weekend) and deactivated on March 31 (or the next business day if March 31 falls on a weekend).
  • The executive director appoints a staff member who functions as the voting administrator and furnishes a report of the election results.

For contested Board of Directors positions, e-ballots are activated on March 1 (or the next business day if March 1 falls on a weekend). Ballots must be electronically submitted by March 31 (or the next business day if March 31 falls on a weekend). Ballots are used only for contested positions.

Ballots will be used if the Board of Directors recommends Articles of Incorporation and Bylaws revisions to the membership or if there are contested elections. No ballots will be used for elections in which there is only one candidate.

In the extremely rare event of a tie for a particular office, the Board of Directors will use the following three hierarchical steps:

  1. Re-ballot the relevant membership. The re-balloting would include only voting members who were eligible for the initial election process, and would occur within 2 weeks of declaring a tie in that election. In the event of another tie for that particular office, the board would continue with step 2.
  2. At a special Board of Directors meeting, designated by the board president, each candidate would make a short presentation on how they will best represent the membership on the Board of Directors. The presentation would be done electronically via a web meeting, if necessary. Any current board member who was directly involved in the tied election will recuse themself from the voting process. All eligible Board of Directors will vote, by secret ballot, to select the new officer or regional vice-president. The board president will cast a vote as a member of the board and not to break any tie vote. The board officers will vote, by secret ballot, to select the new regional vice-president or officer. In the event of a tie vote (due to any abstentions and/or recusals), the board would proceed to step 3.
  3. The board president will decide on an appropriate method for resolving the tie, including direct appointment to the board, within the prerogative of the president.