Grantee Resources

FDA Retail Program Standards Resources

  • FDA Retail Program Standards Homepage | Webpage
  • Instructions to Enroll in FDA's Retail Program Standards | Webpage
  • Self-Assessment/Audit Verification Summary & Gap Analysis Tool | Webpage
  • Contact an FDA Specialist | Webpage
  • FDA RFFM Cooperative Agreement Homepage | Webpage

NEHA-FDA RFFM Grant Program Resources

  • Completing your Comprehensive Strategic Improvement Plan (CSIP) | Webpage
  • Mentorship Benefits and Guidance | Webpage
  • Public Health Metric Guidance | Webpage
    • Standard 9 Information | PDF
    • FDA Retail Food Risk Factor Study Toolkit | Webpage
  • Q&A Webinar for CY2024 Applications

Retail Training, FDA Seminars, and National Conferences

  • 2024 Courses Eligible for the CY 2024 Training Optional Add-On Grant (Tracks 2 & 3) | Webpage
  • 2023-2024 NEHA and AFDO Deliveries of FDA Retail Food Courses Offered Without Cost | Webpage
  • 2024 Self-Assessment and Verification Audit Workshops | Webpage
  • 2024 Annual Education Conference Calendar | Webpage
  • FDA OTED Training Calendar & Registration | Webpage
  • NEHA, FDA, and AFDO Retail Food Course Enrollment | Webpage

Reporting and Payment Information for CY2023 Grants

Grantees who still have an open CY2023 grant should refer to the following documents for reporting and reimbursement:

  • CY2023 Complete and Detailed Reporting and Payment Instructions | PDF
  • NEHA-FDA RFFM Reimbursement Request Excel Template, required with all Reimbursement Requests | Download Excel

Reporting and Payment Information for CY 2024 Grants

Grantees with a CY2024 grant and grantees with a three-year grant that ends in CY2024 should refer to the following updated documents for reporting and reimbursement:

CY2024 Complete and Detailed Reporting and Payment Instructions | PDF

CY2024NEHA-FDA RFFM Reimbursement Request Excel Template, required with all Reimbursement Requests:

  • Reimbursement Spreadsheet | Download Template A
    • Should be used for Maintenance and Advancement Base, Capacity Building, and Special Project Grants
  • Reimbursement Spreadsheet | Download Template B
    • Should be used for Track 1 Development Base, Track 2 Development Base, Mentorship Optional Add-On, and Training Optional Add-On Grants

Advance Payment Requests

Although the default for all grants is reimbursement at the completion of the project, we do offer advance payments by request, when needed. If your agency requires an advance payment for one or more of your grants:

  • Send an email request to retailgrants@neha.org. Be sure to include the Grant ID # for any grant(s) for which you need advance payment.
  • You will then log into the grant portal and navigate to the "Reports Due" section on the left menu to complete and submit the Advance Payment Request.

Interim Reimbursement Requests

An Interim Reimbursement Request may be made whenever your jurisdiction is seeking payment before grant objectives have been fully met, but after some expenses have been incurred. Documentation of expenses is required for traditional reimbursement grants upon submission of an Interim Reimbursement Request.

Grantees with Fixed Funding Grants who have received an Interim Payment will be required to provide confirmation of deliverables for fixed funding outcomes by the end of each project year in the required Final Progress Report.

If your agency requires an advance payment for one or more of your grants:

  • Send an email request to retailgrants@neha.org. Be sure to include the Grant ID # for any grant(s) for which you need an interim reimbursement.
  • You will then log into the grant portal and navigate to the "Reports Due" section on the left menu to complete and submit the Interim Reimbursement Request.

Please Note: Although interim reimbursements are available to all grantees, any payment received for add-on portions of your grant (i.e., training and mentorship) may have to be returned to NEHA if the required objective(s) of your base grant are not met.

Important Notes About CY2024 Grants

  • Because CY24 is the 3rd and final year of NEHA's initial FDA Cooperative Agreement that supports the NEHA-FDA RFFM Grant Program, we will be unable to offer extensions. Project objectives and all project expenditures for all grants must be completed by December 31, 2024.
  • Final Progress Reports for all 1-Year and 3-Year grants, which now include a Final Payment Request, are due on February 12, 2025.